Imagine a day that doesn’t start with a mountain of paperwork—load confirmations, bills of lading, invoices, and more. A day where essential documents don’t get lost, misfiled, or delayed, causing invoicing issues and impacting your cash flow. This can be a reality with Tai TMS, where managing paperwork is less of a burden and more of a streamlined, automated process. Imagine having more time to book loads instead of dealing with document chaos. Managing freight paperwork is a necessary part of every freight broker’s day. Yet, it doesn’t have to be chaotic, time-consuming, and stressful with Tai TMS.
Collecting paperwork, auditing BOLs, and invoicing are three of eight areas of improvement we’ve identified as essential to success.
The 8 Areas of Improvement
These repetitive yet essential eight tasks hide extra labor and resource costs that minimize your profits. When you take the time to evaluate each area, you learn how to optimize your process and maximize your margins. Learn more by downloading our eBook, Don’t Let Inefficiency Eat Your Bottom Line: 8 Areas to Improve Your Freight Brokerage.
With the insights provided by Tai TMS a platform built focused on freight brokers, we’ve helped more than 300 customers reduce their workloads by 50%, enhancing each area of improvement and significantly boosting their bottom lines. This financial security and confidence can be yours with Tai.
In this blog, we’ll explore how Tai TMS can automate paperwork tasks and turn your day from a whirlwind of administrative functions into a smooth, efficient operation.
Area of Improvement #6: Organizing Paperwork
The sheer amount of paperwork you must collect and organize to bill a single load can feel overwhelming. At the very least, managing paperwork for delivered shipments is tedious and time-consuming.
Tai’s Document Processor automates the collection and organization of all shipment documents. No more downloading documents from multiple emails, sorting, reviewing, and uploading to a load log. Tai does all of that for you.
Tai’s features include:
Using Tai TMS, you can efficiently manage the mountain of paperwork you receive daily. Tai will help you save time, avoid errors, and ensure all necessary documents are accurately filed and readily accessible.
Area of Improvement #7: Bill Audit
Errors in paperwork are inevitable, but overlooking billing mistakes can seriously impact your cash flow. Manual bill audits, while essential, are time-consuming. Each hurdle in this process can lead to delays in invoicing and payment.
With Tai, you can bypass the need for manual reviews and comparisons of every piece of paperwork. Our system streamlines the billing process, reducing errors and accelerating payments so you can maintain a healthier cash flow with less effort.
Tai’s auditing features include:
- Bill Variance Review: Tai flags problems for further review while automatically sending approved paperwork to the invoicing queue.
- Dispute Log: Keeps the auditing and dispute resolution process transparent and streamlined.
By automating bill audits, Tai reduces the risk of errors and accelerates the payment process. This means fewer delays and a healthier cash flow, allowing you to focus on growing your business and serving your customers.
Area of Improvement #8: Invoicing
Even when you dig yourself out of the mountain of paperwork, find the correct load documents, and audit them for accuracy, your work is far from complete. The critical task of invoicing is the last crucial step to getting paid. However, with payment terms often differing by 30 days between shippers and carriers, your cash flow can be left in limbo. Tai’s invoicing features accelerate this process, allowing you to close the gap faster and improve your cash flow with automated, efficient billing. That’s where Tai’s invoicing features can help.
Tai’s invoicing and payment features include:
Tai’s invoicing automation helps you streamline this time-consuming step and get paid faster. Automated invoicing optimizes your scarce resources and improves your bottom line. With a strong and consistent cash flow, you can shift your focus towards building a more resilient and profitable business.
The Key Benefits of Tai TMS
Streamlined and automated paperwork processing is just one of the many benefits Tai brings to the table. Tai TMS is a comprehensive digital platform designed to provide freight brokers with these critical benefits:
- Efficient and Automated Workflows: Tai reduces manual tasks, speeds up workflows, and increases productivity.
- Data-Driven Insights: Tai provides data and analytics to help you make informed decisions and improve your business results.
- Superior Customer Experience: With Tai, your team can focus on providing exceptional customer service through efficient and fast service.
- Enhanced Business Growth: Tai helps you grow your business by improving efficiency, reducing operational costs, and optimizing margins.
Revolutionize your business with Tai TMS Full Truckload solutions. Tai will help you seamlessly manage and optimize every load, from streamlined quoting to accurate invoicing.
Ready To See How Tai TMS Can Speed Up Your Operations? Request a Demo!
